The Groups functionality allows you to create distribution lists that can be used within your PreVeil organization. These Groups can be used with both Mail and Drive functionality, eliminating the need to type in multiple addresses to send emails or share data in Drive to a group of people.
The naming format for a group is an email address format. The only restriction is that the group name can’t be an an email address already associated with an existing PreVeil account. Other than that, you can name the Groups whatever you want; the names do not need to be associated with an actual email address outside of PreVeil.
Group email addresses only apply within your PreVeil organization; you can not include email addresses of PreVeil users outside of your organization.
Creating a Group
To create a Group:
Navigate to the Groups section of the Admin console, and then click on the + icon.
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Give the Group a name in the Group Email Address field, and add users by entering their email address and clicking on the Add User button. Repeat adding email addresses until all the users you want to be part of the group have been added.
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When all the addresses have been added, click on the Create Group Email button.
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You will receive a notification that group has been successfully created.
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Using a Group
In the Mail section of PreVeil, type the group name into the To: field of a new email. If you mouse over the group name, you will see all the members of the group that the email will be sent to.
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In the Drive section of PreVeil, type the group name into the Invite: field of a new email. If you mouse over the group name, you will see all the members of the group that the folder will be shared with.
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Editing a Group
You can either add members to an existing group, or delete members from that group.
To add a user an exiting Group:
Go to the Groups section of the Admin console, and click the checkbox next to the group you want to edit.
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Click on the three dot icon in the details pane for the group, and then select Edit.
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To add a new user to the group, start typing in the email address of the person you want to add.
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Once you find the person you want to add, select them from the list, and then click on the Add User button.
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Click on the Update Group Email button.
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You will receive a notification that the group has been successfully updated.
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To delete someone from an existing group:
Go to the Groups section of the Admin console, and click the checkbox next to the group you want to edit.
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Click on the three dot icon in the details pane for the group, and then select Edit.
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Click the X next to the user you want to delete.
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After deleting the user, click on the Update Group Email button.
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You will receive a notification that the group has been successfully updated.
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Deleting a Group
Editing an Existing Group
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To delete a Group:
Go to the Groups section of the
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Admin console, and click the
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checkbox next to the group you want to
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delete.
2. You then have the options available to:
Change the name of the Group in the Group Email Address field.
Add additional users to the Group by entering their email addresses and clicking on the Add User button.
Delete a user from the Group by clicking on the X next to their name
Once the change has been made, click on the Update Group Email button.
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Click on the trash can icon.
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Click Yes to confirm that you want to delete the group.
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You will receive a notification that the Group has been successfully
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Deleting a Group
1. To delete a Group, click on the check box next to the Group name, and then click on the trash icon.
2. Click Yes in the confirmation box.
3. You’ll receive confirmation that the deletion was successful.
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deleted.
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