The Email Groups functionality allows you to create distribution lists that can be used within your PreVeil organization. These Groups can be used with both Mail and Drive functionality, eliminating the need to type in multiple addresses to send emails or share data in Drive to a group of people.
The naming format for a group is an email address format. The only restriction is that the group name can’t be an an email address already associated with an existing PreVeil account. Other than that, you can name the Groups whatever you want; the names do not need to be associated with an actual email address outside of PreVeil.
Group email addresses only apply within your PreVeil organization; you
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cannot include email addresses of PreVeil users outside of your organization.
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Creating a Group
To create a Group:
Navigate to the Groups section of the Admin console, and then click on the + icon.
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Click the Admin Console option in the menu bar at the top of the PreVeil browser application, and then select Email Groups from the left-hand menu.
Click on the + button to create a new Email Group.
Give the Group a name in the Group Email Address field, and add users by entering their email address and
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selecting them from the pre-fill field. Repeat adding email addresses until all the users you want to be part of the group have been added.
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When all the addresses have been added, click on the Create Group Email button.
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You will receive a notification that group has been successfully created.
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Using a Group
In the Mail section of PreVeil, type the group name into the To: field of a new email
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you want to send to the members of the group
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.
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In the Drive section of PreVeil, type the group name into the Invite: field of a
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folder you want to share with the members of the group
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.
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Editing
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a Group
1. To add or remove a user from an existing group, navigate to the Groups section of the admin console, click the check box next to the group you want to modify, click on the ellipsis button in the details pane, and then click Edit.
2. You then have the options available to:
Change the name of the Group in the Group Email Address field.
Add additional users to the Group by entering their email addresses and clicking on the Add User button.
Delete a user from the Group by clicking on the X next to their name
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You can either add members to an existing group, or delete members from that group.
To add a user an exiting Group:
Click on the checkbox next to the group name, and then select the pencil icon to Edit the group.
To add a new user to the group, start typing in the email address of the person you want to add, then select it from the pre-fill field to add them to the group.
Click on the Update Group Email button.
You will receive a notification that the group has been successfully updated.
To delete someone from an existing group:
Click on the checkbox next to the group name, and then select the pencil icon to Edit the group.
Click the X next to the user you want to delete.
After deleting the user, click on the Update Group Email button.
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You will receive a notification that the
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group has been successfully updated.
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Deleting
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an Email Group
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To delete
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an Email Group:
Select the checkbox next to the
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group you want to delete, and then click on the trash can icon.
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Click Yes
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to confirm that you want to delete the group.
3. You’ll receive confirmation that the deletion was successful.
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You will receive a notification that the Group has been successfully deleted.
