The Groups functionality allows you to create distribution lists that can be used within your PreVeil organization. These Groups can be used with both Mail and Drive functionality, eliminating the need to type in multiple addresses to send emails or share data in Drive to a group of people.
The naming format for a group is an email address format. The only restriction is that the group name can’t be an an email address already associated with an existing PreVeil account. Other than that, you can name the Groups whatever you want; the names do not need to be associated with an actual email address outside of PreVeil.
Group email addresses only apply within your PreVeil organization; you can not include email addresses of PreVeil users outside of your organization.
Creating a Group
To create a Group:
Navigate to the Groups section of the Admin console, and then click on the + icon.
Give the Group a name in the Group Email Address field, and add users by entering their email address and clicking on the Add User button. Repeat adding email addresses until all the users you want to be part of the group have been added.
When all the addresses have been added, click on the Create Group Email button.
You will receive a notification that group has been successfully created.
Using a Group
In the Mail section of PreVeil, type the group name into the To: field of a new email. If you mouse over the group name, you will see all the members of the group that the email will be sent to.
In the Drive section of PreVeil, type the group name into the Invite: field of a new email. If you mouse over the group name, you will see all the members of the group that the folder will be shared with.
Editing an Existing Group
1. To add or remove a user from an existing group, navigate to the Groups section of the admin console, click the check box next to the group you want to modify, click on the ellipsis button in the details pane, and then click Edit.
2. You then have the options available to:
Change the name of the Group in the Group Email Address field.
Add additional users to the Group by entering their email addresses and clicking on the Add User button.
Delete a user from the Group by clicking on the X next to their name
Once the change has been made, click on the Update Group Email button.
3. You will receive notification that the Group has been successfully updated.
Deleting a Group
1. To delete a Group, click on the check box next to the Group name, and then click on the trash icon.
2. Click Yes in the confirmation box.
3. You’ll receive confirmation that the deletion was successful.
