The Data Export section of the Admin Console allows an administrator in a PreVeil organization to download a decrypted copy of your organization’s data.
Performing a Data Export will require that an Approval Group be assigned to this activity prior to initiating an export. You can learn more about creating and assigning Approval Groups here.
Data Export Filters
There are three filters you can select from when performing a Data Export:
Users - The Users filter allows you to select all users or specific users within your organization for whom you wish to export the data.
The default state is for all the organization’s users to be selected.
Content - The Content filter allows you to select the type of data that will be exported. The options are:
Mail - The contents of the user’s PreVeil mailbox
Drive - The contents of the user’s Drive.
Logs - Activity logs related to the user’s account
ACL (Access Control List) Report - Details who the user has shared the contents of their Drive with.
Date Range - The timeframe from which you want to export the data.
The default timeframe is “Forever”, which will export all data from the user’s account going back to the moment it was created.
However, you can set a different timeframe, by clicking on the Date Range field. You can select from some pre-configured timeframe options, or create a Custom Range of your own.
Performing a Data Export
To initiate a Data Export:
In the Admin console for your PreVeil organization, select Data Export from the left-hand menu.
Data Export Filters
There are a few filters available to you to refine the Users, Content, and Date Range for your export.
The Users filter allows you to select all users or specific users within your organization.
The Content filter allows you to select the type of data that will be exported. The options are:
Mail
Drive
Logs
Access Control (ACL) Report
The Date Range filter allows you to select a custom date range. The default setting is “Forever”, which goes back to the creation of your PreVeil organization.
You can click in the Date Range field and select from from pre-configured options, or create your own Custom Range.
Performing a Data Export
1. Once you’ve set your filters as needed, click on the Get Started button.
2. Click Yes to invoke the Approval Group you’ve assigned to the Data Export activity.
3. You will be brought to a screen where you can see the members of the Approval Group associated with the Data Export activity. You can also see the details of the requested Data Export.
Once an approver has approved this activity, you’ll see a green check mark next to their name.
4. The approver will receive a request to approve this activity, and the requestor will receive this Awaiting Connection screen.
5. Once the approver begins the approval process, a connection between the requestor’s machine and the approver’s machine will be made, and the requestor will provide the approver with this 8-character code to input on their machine.
6. The approver will enter the provided code, and click on Approve.
7. The approver will receive confirmation that the approval response was successfully sent.
8. Once the requisite number of approvers approve the Data Export, click on the Start Export button.
9. Enter the location where the Data Export will be saved, and then click on the Start Export button.
10. Depending on the amount of data being exported, a Data Export may take a few minutes. You’ll receive confirmation once it’s been completed.
11. Once the export is complete, you will be able to see it in the directory that you created for it.
To see a user’s Mail and Drive data, click on the directory that corresponds to their email address to see more.
